Stores and Inventory Management Software

Stores and Inventory Management System facilitates the storekeepers to manage their entire operations seamlessly. The system enables the store management teams in manufacturing, distribution, retail facilities, etc., to efficiently manage inventory, track items, generate purchase orders, accurately track inventory costs & inventory levels in real-time.

It is an easy-to-use software that can be implemented to manage all types of inventory like spare parts, consumables, tools, fuel, printing & stationery, kitchen inventory, waste to be sent for recycling, etc. Stores and Inventory Management software includes features like inventory level tracking, re-stocking orders, low stock threshold alerts, and extensive reporting capability making it comprehensive and fully automated.

Stores & Inventory Management – Key Functions

  • Multi-warehouse/Multiple stock rooms
  • Master inventory list
  • Purchase requisition/material requisition
  • Purchase ordering
  • Stock item – Inward/issue/returns
  • Store wise masters for handling centralized stores managed by contractors
  • Vendor/contractor managed stores
  • Apply site-wise/store wise access privileges for internal storekeepers and external contractors
  • Define min/max stock levels
  • Automated reordering/alerts
  • Conversion of an asset to store/inventory item & vice versa
  • Spare parts lifecycle tracking
  • Scrap management
  • Hazardous material tracking

Inventory Tracking Software – Key Functions

  • Configurable item catalogue, item description, stock class, store type, etc.
  • Centralized store management
  • Records all the spare parts required for maintenance/repair
  • Charge out spare parts to customers
  • Procurement Management
    • Create purchase requisitions, purchase orders, and Receipt of Goods, Return of Goods/
    • RFQs, Quotations
    • Quotation comparison and analysis
    • Configurable purchase requisition, quotation, and purchase order approval workflow for order placement
    • Quotation re-initialization workflow
    • Management of purchase order amendments & adjustment notes
    • Validation of purchase order value based on rate schedules and currency exchange of the supplier
    • SLA Management
    • Vendor Management with SLA monitoring
    • Rate contracts and alerts on nearing expiry
    • Inventory tracking with vendors, costs, re-order quantities, stock location
  • Purchase order with invoice matching and due date tracking
  • Manage all suppliers and contract rates for spares
  • Analyze the usage of all spare parts
  • Quality inspection during item receipt
  • FIFO policy to manage perishable and non-perishable items
  • Track goods-in-transit between sites
  • Fuel Management
  • Printing & Stationery Management
  • Stock-take update and verification
  • Stock variance approval workflow
  • Write-in/off entry for stock adjustment
  • Alert/email notifications on stock transfer/receipt
  • Real-time reports and analytics
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